Submitting CD-Roms to Magazines, Calendars, Etc., with a Query Letter

I was wondering when you submit CD's to potential publishers. Do you :
a) submit a separate caption sheet with the number corresponding to the number on the CD of where the image is and do you include a title for that image or
b) do you include the caption of where it is by replacing the image title and number with the caption below the image on the CD such as the example below
c) do you include a simple border around the image or just as is without a border

Thanks for any help - desperate for advice. Thanks Kevin

I don't know what is exactly the right way. No harm in caption sheets anyway. I am using contact sheets.

The magazines I typically deal with ask for CD with the text of my article, plus captions listed. I give each photo a file name such as "BNSF104", which would indicate it's a story about the BNSF railroad and the photo is number 4 (I use three digits so the number shows up better.) The magazines also want a simple 4x6 print of each photo. Not sure why, but with my new Kodak printer this is cheap enough. The last two sets of photos I submitted I did over the internet to their FTP site. I never use borders since the magazines don't.


Kent in SD

I submit a DVD with Low Res images and a contact sheet with the thumbs and file names. When they ask for full res files I either upload TIFFs to their server or send another DVD. Some times they will allow compressed TIFFs so electronic uploading is not difficult.

I do not put borders on the images.

I attach the caption info, subject id's, release #, credits, copyright, the whole enchilada directy to each image under File Info. No lost sheets, no confusion. Just put a note to that effect directly on the CD.

I like that idea. How do you put that info into the file to be sure that it can be read by all others?

Every publisher is different, go to their website and look up their submission guidelines. The easiest way to have you work rejected is by not following their guidelines. If you're not sure about what they want, email the editor and ask.

Good luck

In Photoshop go to File --> File Info, then enter the data. I do this to all images, even when a separate cutline sheet is also requested. It's just good insurance in case your disc is separated from the sheet. Happens all the time.

I agree with Carl,,Find the submission guideline for the company your sending your submission . The companies I deal with have specific guidelines to include mailing instructions. If the guidleines aren't followed your submission will be rejected.